We have all been there before. You have a low performing employee on the team and everyone knows it â€“ including your â€œC or Dâ€ employee. They just hope you wonâ€™t notice. In your heart you believe you can help this individual and you keep hoping you will see signs of improvement. I have been there myself. If you are like me you want to give the individual every chance to succeed, but at some point you know in your heart itâ€™s time to make a change. You have witnessed the pattern and things are definitely not improving.
If there has been a consistent level of non-performance itâ€™s time to consider drafting an â€œEmployee Improvement Planâ€ to give specific measurable expectations the employee must achieve to remain with the organization. I have learned a lot from many of the HR professionals I have worked with over the years and the one consistent piece of advice in dealing with a non-performer is documentation. Letâ€™s face it â€“ we live in a very litigious society and you and the organization are well served by having detailed documentation on any employee that you place on a performance plan. This includes written warnings, employee reviews with details of what was discussed, expectations that were set and the employeeâ€™s actual performance against those expectations.
Once you get the green light from HR (and legal in some situations) you need to initiate the plan. The plan has to be clear about your expectations of the individual, measurable in terms of what needs to be accomplished and the timetable for completing each milestone. The plan also needs to outline how he or she can succeed after achieving the goals and objectives as well as the consequences of failure â€“ which ultimately could include termination.
I have personally seen performance plans work well as a coaching tool to help employees step up their performance and remain a productive employee for years. One on one communications with a team member on their performance is critical to the employee, the organization and to you the leader of the team. Unfortunately, in some cases, placing someone on a performance plan may drive them to leave the organization â€“ which can also be a good thing.
Setting the right expectations up front with a detailed job description and having regular performance reviews can go a long way in minimizing the need to put an employee on a 90 day tight-rope to keep their job. Deal with non-performing employees quickly and you will have a much more productive team of high performers to help you achieve the success you desire.